How to Record a Team Meeting in 5 Quick Ways

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How to Record a Team Meeting

Are you trying to figure out how to record a Team Meeting? Whether you are part of the organization or you joined the meeting as a guest, you can easily capture Teams meeting after reading this helpful guide.

Who can Record a Teams Meeting?

There are some essential factors to be aware of when it comes to MS Teams recording. While all Team meetings can be captured, not everyone will have the ability to do so. Team meetings must be arranged by a company’s IT department, which means you can’t be captured as a guest.

The meeting facilitator can start and stop recordings. However, if you have Microsoft Office E1, E3, E5, and 365 Enterprise subscription license, you can also start and stop recordings if you are not the facilitator of the Teams meeting.

Role of UsersAble to start recording?Able to stop recording?
Meeting HostYESYES
A person from the same organizationYESYES
A person from another organizationNoNo
Guest or anonymous usersNoNo

 Things You Need to Consider for Recording a Team Meeting

  • Microsoft Teams account: If you don’t have an MS Teams account, you can create it for a free trial or buy a subscription plan. However, the recording option is not available in the free Teams account.
  • Permission to record the meeting: You will need to be an organizer or host of the meeting to be able to start and stop the recording. If you are not the one who manages the conference, you will need to get permission to create the recording.
  • The latest version of the MS Team app: Make sure that you have the latest version of the Microsoft Teams app installed on your PC or mobile device. You can download the MS Teams application from their website or your device’s app store.
  • Any device with a microphone and camera: Users need a microphone and camera to enter the meeting and record it. Most smartphones and laptops have built-in microphones and cameras. Still, if your device does have good-quality audio and video, you can use an external microphone or camera.
  • Stable Internet connection: To record an MS Teams meeting, you will need a stable Internet connection with sufficient Internet speed. The recording may need average quality or work if you have a bad or slow Internet connection.

How to Record a Team Meeting in Microsoft Teams on PC

Start Recording

how to start recording
  • Start or join the team meeting.
  • Click on the three horizontal dots to show meeting controls.
  • Choose more actions, then tap on the Record and transcribe.
  • Then, click on the Start Recording.

Stop Recording

how to stop recording
  • Go to the meeting controls, click on more actions, and choose Record and Transcribe.
  • Select one of the following:
  • Stop recording: Stop the live transcription and recording.
  • Stop transcription: It stops just the live transcription. The recording continues until you click Stop recording.

Find Recordings

how to find recording

Recordings are available in different places depending on the kind of meeting:

  • The channel meeting is processed and saved to Microsoft SharePoint.
  • If the meeting is another type, it will be saved on OneDrive.
  • The channel meeting recording shows up in the meeting chat or channel conversation.
  • The external attendees and guests can able to view the meeting recording if it has been shared with them by the meeting facilitator or host.

How to Record Team Meetings on Windows Secretly via Xbox Game Bar

Xbox game bar

Xbox game bar was initially designed to record gameplay on PC, but you can also use it as a recorder to capture Team meetings without anyone noticing. In this way, you can record your Team meeting even when other participants are capturing.

  • Launch the Teams app and join a meeting.
  • Press the Window key + G on your keyboard to open the Xbox Game bar.
  • Tap the Volume icon on the widget bar and set the audio settings.
  • Press Window Key = Alt + R to start the Microsoft Teams recording.
  • Once you have finished capture, hit the Stop Recording button.
  • Find the Captures folder on your computer to check the recorded files.
Note: The Xbox Game bar is only available on Windows 10 or 11 for screen recording.

How to Record a Team Meeting on Android and iOS

how to record a Team meeting on mobile
  • Visit the Teams app on your iOS or Android device.
  • Tap to start or join a meeting.
  • To start recording, click on the three dots icon and then select Start Recording.
  • When you want to stop recording, go to the meeting controls and select stop recording.
  • Once the recording has been stopped, it will be saved on SharePoint or OneDrive. It depends on the type of meeting. Moreover, it will be saved to your file folder if the meeting does not take place in a team.

Capture a Team Meeting As a Guest with a Built-in Feature on iOS

If you are not working with the organization that manages the hosting of the team meeting but you are joining it as a guest, you may not be able to start, stop, or save the recording. Since you are a guest, you can use other options to record meetings.

There are several ways to capture the team meetings on an iOS device, but we have shared a simple way to record the meetings without installing any app. You can easily record via the built-in feature on iOS. With this feature, you can achieve your goal without the other person’s concern, which allows you to keep their recordings private. That’s why because no notification or links will be sent to the other members after the recording is completed.

Follow these steps to record the team meeting with your iOS device:

  • With iPhone 14 or later, go to your mobile device’s settings. Then click on Control Center and tap on the Plus symbol next to the screen recording.
  • Open the Control Center of your iOS device. Then touch and hold the Record button and then click the Microphone.
  • Click to start recording and then wait for the three-second countdown.
  • When you want to stop the recording, open Control Center and click the Red record button.
  • Alternatively, you can hit the red status bar at the top of the screen to click stop when you want to complete the recording.

How to Record a Team Meeting with OBS Studio

OBS Studio

You can record team meetings, such as online presentations, to watch them again or share them with colleagues. It can be a hassle to accomplish from within the built-in tool of the Microsoft team. However, these meetings are easy to record via OBS Studio, which is a free and open-source program. 

  • Open the Microsoft Teams meeting.
  • Download and install OBS Studio on your device.
  • Start the OBS Studio and click on the plus button under the Sources section. From the menu, choose Windows Capture.
  • In the Create New window that appears, add the capture name like Teams meeting, and then tap the Create button.
  • In the Properties window that appears, choose the Microsoft Teams window from the dropdown menu.
  • Hit the OK button to close the properties window.
  • Now start the meeting, and in OBS Studio, hit the Start Recording button.

Third-party software to Record Team Meetings

You can also use third-party tools to capture Teams meetings instead of Team’s built-in recorder or the built-in screen capture features of your device. Best third-party tools come with many benefits that are HD-quality recordings, video editing capabilities, tools for repurposing meetings, and easy online sharing features.

Here, we listed some famous and best third-party tools to record Team meetings efficiently.

  • Fireflies.ai
  • Notta
  • EaseUS RecExperts
  • Riverside
  • Movavi screen recorder

Final Words

In this article, we have shared the step-by-step guide on how to record a Team meeting with the built-in feature of Microsoft. However, you can also capture Zoom meeting videos via third-party tools like Xbox Game Bar, OBS Studio, and many others.